Traceability · Compliance · Audit
Pharmaceutical batch traceability software: secure your stocks and pass audits stress-free
GSE-Web: stock management software and WMS for batch traceability in pharmaceutical and regulated environments
100%
Full batch traceability
< 5s
In seconds, you access:
0
Risk of non-compliance
Compliance documents
Pharmaceutical batch traceability software, in brief
GSE-Web is an online stock management software (WMS) that traces every batch from receipt to exit: batch number, expiry date, quality control and movement history. It is aimed at pharmaceutical, biotech and freeze-drying companies that still track their batches in a spreadsheet or a logbook. It runs in a web browser, with nothing to install, and on the Android and iOS mobile app.
- Batch number and expiry date (use-by or best-before) recorded at receipt; on exit, GSE-Web picks the batch that expires first.
- Quality control at receipt: the batch is quarantined, released or rejected, and a blocked batch cannot be used.
- History of every movement of the batch (receipt, sampling, exit, adjustment), with the date and the operator.
- Tamper-proof audit log (who did what, and when), included from the ENTERPRISE plan at €1,200 excl. tax per year for 10 users.
- More than 60 permissions assigned by user group, with access restricted by warehouse.
- Pricing: from €199 excl. tax per year for one user, €500 excl. tax per year for a team of 5; free online demo.
It means proving, at any moment, that every product:
Why batch traceability is critical in the pharmaceutical industry
In an environment subject to strict quality requirements:
Batch error
A batch error can invalidate an entire production run.
Non-compliant batch
A non-compliant batch can block an entire chain.
Incomplete traceability
Can lead to audit non-compliance and severe regulatory consequences.
The limits of traditional stock management systems
Many organisations still use:
Result:
- ✗Partial batch tracking
- ✗No clear link between movements and quality controls
- ✗Difficulty retrieving the full history
- ✗Heavy reliance on operators
A fragile system in front of audits.
GSE-Web: stock management software with
Advanced product setup for compliance
From the very setup, every product is defined precisely.
Product nature
Tailored business structure
Storage conditions
- Ambient +15°C / +25°C
- Positive cold +2°C / +8°C
- Negative cold −20°C / −80°C
Essential for regulatory compliance
Quality management
- Quality control on/off
- Perishable product or not
Stock behaviour automatically adapted
full batch traceability
Automatic batch number generation
On every stock receipt, GSE-Web generates a unique internal batch number.
This number becomes the key to all traceability:
No ambiguity possible.
Automatic batch number generation
LOT-2026-04812
Freeze-dried excipient
142.75
kg available
+2°/+8°
Storage
Manage quality statuses
Batch quality control management
For products subject to control, a two-step process:
Stock receipt
Part of the batch is sampled for analysis.
This output is:
- ✓ recorded
- ✓ traced
- ✓ logged
Analysis
Two possible cases:
Analysis compliance
92%
Quality decision
Available for production
Cannot be used
Total process security.
Log every movement
Complete traceability of stock movements
Every batch is tracked across its entire lifecycle:
Receipt from supplier A
BR-2026-0314
Sampling for analysis
QC-INT-0892
Compliant analysis result
In-house laboratory
Batch released for production
Status: available
Workshop B consumption
OF-PROD-2611
Compliance certificate attached
CERT-2026-0412.pdf
Everything is logged. Everything is searchable. Everything is usable.
precision is essential
Quantity management with precision
In pharmaceutical environments, precision is essential.
- Quantity management with decimals
- Exact consumption tracking
- Perfect stock consistency
Compliance documents
Attached to the stock issue
On batch output, the technician can attach the compliance certificate as a PDF.
CERT-CONFORMITE-LOT-04812.pdf
218 KB · Digitally signed
- ✓ Document linked to the action
- ✓ Centralised proof
- ✓ Documentary traceability ensured
A strong requirement in regulated environments.
Label printing aligned with field requirements
With dedicated hosting (CORPORATE plan), GSE-Web can be interfaced with professional labelling solutions.
Batch number
Product information
Statuses
Storage constraints
Perfect alignment between IT system and field reality.
Quality audit: instant traceability
During an audit, you must be able to answer:
"What is the history of this batch?"
"Has it been controlled?"
"Where was it used?"
With GSE-Web:
In seconds, you access:
Zero search, zero stress.
Before / After: batch management transformed
Before
- ●Partial traceability
- ●Documents scattered
- ●Human dependency
- ●Stressful audits
- ●Risk of non-compliance
With GSE-Web
- ✓Full batch traceability
- ✓Quality status management
- ✓Documents linked to movements
- ✓Detailed history
- ✓"Audit-ready" system
Why GSE-Web makes the difference
Unlike conventional solutions, GSE-Web is not just a stock tool.
Traceability system
Compliance tool
Audit support
Performance lever
GSE-Web naturally fits demanding processes.
Quality
Traceability
Compliance
Continuous improvement
Anonymised testimonial
Real use case
A company specialised in freeze-drying has been using GSE-Web for several years.
All without making the teams' work more complex.
Frequently asked questions about pharmaceutical batch traceability
Does GSE-Web ensure batch traceability?
Yes, GSE-Web traces every batch from receipt to exit. Each batch carries its number and expiry date (use-by or best-before), and each of its movements (receipt, quality control, sampling, exit, adjustment) is recorded with the date and the operator. The full history of a batch can be viewed at any time in GSE-Web.
Is GSE-Web suitable for a regulated or pharmaceutical environment?
GSE-Web provides the traceability functions used in these environments: batch numbers, expiry dates, quality control at receipt with quarantine, release or rejection, movement history and a tamper-proof audit log (ENTERPRISE plan and above). Data is hosted in France, with OVH, and GSE-Web is GDPR compliant, with a data processing agreement (DPA) available. Each organisation remains responsible for checking that these functions meet its own regulatory requirements.
Can quality controls be handled at receipt?
Yes, GSE-Web handles quality control at receipt. On the goods receipt note, each line can be checked: the batch is quarantined, released or rejected. A blocked batch cannot be used, and every decision stays in the batch history.
How much does GSE-Web cost with the audit log for 12 users?
For 12 users, GSE-Web costs €1,440 excl. tax per year with the ENTERPRISE plan, which includes the audit log: €1,200 excl. tax for 10 users, plus 2 additional users at €120 excl. tax per year each. Without the audit log, plans start at €199 excl. tax per year for one user (PRO) and €500 excl. tax per year for 5 users (TEAM). A free online demo is available.
Can movements be recorded by scanning on a smartphone, even without a network?
Yes, the GSE-Web mobile app (Android and iOS) reads barcodes and QR codes with a smartphone, a tablet or a handheld terminal to record stock entries and exits. Without a network, entries are saved on the device, then synchronised when the network is back. Barcode and QR code labels for products and locations are printed from GSE-Web.
Switch to compliant, reliable, high-performance stock management
Stop suffering audits — anticipate them
Stop doubting your batches — master them