Stock management software & WMS for warehouses :
experience a day with no stockouts, no errors, no wasted time
Step into the daily reality of a water authority that transformed its stock management with GSE-Web. Every minute counts. Every part is tracked. Every team member knows exactly what to do.
Stock outflow tracking software, in brief
GSE-Web is an online stock management software that records every parts outflow as it happens, with the date, time and user. It is aimed at technical departments, public services and companies that run a central store and on-board stock in service vehicles. It replaces paper slips, the outflow logbook and the spreadsheet updated after the fact.
- Every outflow is recorded by scanning the barcode or QR code with a smartphone, a tablet or a handheld terminal.
- Without a network, the Android and iOS mobile app keeps the entry on the device and synchronises it when the network is back.
- Picking orders send the request to the store, where the parts are prepared by scanning before pickup.
- Every outflow can be linked to a project or worksite to track what was consumed.
- Threshold and stockout alerts are sent by email, and every outflow is valued at weighted average cost (WAC).
- Pricing: from €199 excl. tax per year for one user, €500 excl. tax per year for a team of 5; free online demo.
A day in the life of a water authority powered by GSE-Web
This story is inspired by real situations experienced by our clients. Each scene illustrates how real-time parts outflow tracking concretely changes the daily lives of field teams, warehouse staff, and managers.
Julien, works supervisor, prepares his day
Julien arrives at the office with one clear priority : a pipe renewal project scheduled for 9:30 AM. Valves, fittings, seals, bolts — everything must be ready, nothing forgotten, nothing improvised.
“Before, it was always the same anxiety: is everything in stock? Has the warehouse prepared everything? Will I have to drive back to the depot in the middle of the job?”
Today, Julien opens GSE-Web. In a few clicks, he creates his picking order directly from his computer or phone. He selects the required parts, checks their availability in stock, and submits his request.
What happens behind the scenes:
- The warehouse is instantly notified
- No phone calls, no emails, no back-and-forth
- Traceability starts from the very first request
Marc, warehouse operator, prepares without second-guessing
Marc sees Julien's request appear on his screen. Before GSE-Web, his day looked like a juggling act : illegible paper sheets, frequent omissions, reference errors, constant interruptions.
Today, Marc picks up his smartphone. He opens the picking order and starts scanning each part one by one. Each scan triggers an instant triple effect :
Stock is automatically decremented — no manual entry
The outflow is recorded with date, time, operator and recipient
Traceability is guaranteed — every movement is logged
A part is missing? Marc knows it immediately. No nasty surprise when picking. He can alert Julien and suggest an alternative before he even leaves his desk.
8:18 AM - Everything is ready. Julien automatically receives an email : Your order is ready for pickup. 13 minutes. That's all it took.
Julien picks up his materials: 5 minutes flat
Julien arrives at the warehouse. No waiting. No vague discussion about what was prepared or not. No rough counting. Everything is ready. Everything is correct.
He signs the receipt electronically, loads his vehicle and leaves. The whole operation took 5 minutes.
“Before, I sometimes spent 30 minutes at the warehouse. Today, I arrive, it's ready, I leave. And I know exactly what I have in the van.”
30 min
Before
5 min
With GSE-Web
Field intervention: zero surprises, zero depot runs
On site, an additional part turns out to be needed — an unexpected fitting. Before GSE-Web, this was a disaster scenario : drive back to the depot, improvise with whatever is on hand, lose time, upset the client, delay the job.
Today, Julien turns to Thomas, his field agent. Thomas opens the boot of his vehicle — his onboard stock — and finds the fitting.
The scan that changes everything
Thomas takes out his phone and scans the fitting. In one second, three things happen :
- The outflow is recorded instantly
- The vehicle stock is updated in real time
- The full history is preserved for audit purposes
What if Thomas has no signal?
No problem. GSE-Web works offline. The operation is saved locally and will sync automatically once the connection is restored. No data lost. Ever.
The stock is already up to date.
Not tonight. Not tomorrow. Now.
While the job carries on, the system already knows that Thomas's vehicle is one part short. The overall stock is recalculated. Alert thresholds are checked. All of this happens in the background, without any human intervention.
That's what real-time parts outflow tracking really means. Not a marketing promise — an operational reality.
Replenishment is already anticipated
Back at the depot, Marc sees an alert appear on his GSE-Web dashboard :
⚠️ Minimum stock reached on vehicle 3 - PE fitting diam.32: 1 unit remaining (threshold: 3)
No call from Thomas. No follow-up. No oversight. The system detected that the replenishment threshold has been reached and automatically generated the alert.
Marc prepares the restock in a few clicks. Parts are taken from central stock, scanned, and assigned to vehicle 3. The history is complete: who prepared what, for which vehicle, on what date.
The vehicle is ready for tomorrow
Thomas returns to the depot at the end of the day. His restock kit is already prepared, labelled, and scanned. He reloads his vehicle in 2 minutes.
Tomorrow morning, when Thomas heads back out, he will have in his vehicle :
The right parts
The right quantities
Zero stress
“At night, I no longer wonder whether I'll have what I need the next morning. I know it's ready. I can focus on my actual job.”
Meanwhile, back at the office: Sophie orders her PPE
Sophie, a station agent, needs new personal protective equipment. Before GSE-Web, this meant an uphill battle : an email to the warehouse, a follow-up a few days later, vague approval, no visibility on the status of her request.
Today, Sophie logs into her GSE-Web portal. She immediately sees :
- 1. Available equipment with product sheets
- 2. Lead times for availability
- 3. Her previous order history
She orders in 3 clicks. Her request requires approval? Her manager receives a push notification. He approves in 1 click. No paperwork. No friction.
Real-time tracking for Sophie:
Sophie knows exactly when to come and pick up her order.
Before vs After : what no one could see... but everyone was suffering from
The cost of having no stock outflow tracking doesn't appear on any invoice. Yet it adds up to thousands of euros every year.
Before GSE-Web
-
✕
Unreliable, approximate stock
Discrepancies between theoretical and actual stock can reach 30 %. It's impossible to know what's available without physically checking.
-
✕
Untracked outflows
Parts disappear without explanation. No date, no name, no recipient. No traceability for audits or inspections.
-
✕
Unnecessary and unproductive trips
Depot runs in the middle of a job, back-and-forth to the warehouse for forgotten parts, kilometres wasted every week.
-
✕
Team frustration
Technicians bear the brunt of warehouse errors, warehouse staff deal with last-minute demands, managers navigate blind.
-
✕
Hidden overcosts
Duplicate purchases, failed interventions, overtime to catch up on delays, expired parts discovered too late.
Today with GSE-Web
-
✓
Reliable real-time stock
Every movement is recorded instantly. The displayed stock always reflects the exact physical reality.
-
✓
Complete history and full traceability
Who took what, when, for which job, approved by whom. Every movement is documented and auditable.
-
✓
Fewer trips, more productivity
Picking orders anticipate needs. Vehicle stocks are replenished automatically. Unproductive back-and-forth is a thing of the past.
-
✓
Better internal and external satisfaction
Technicians are properly equipped, clients are served on time, managers make decisions with reliable data.
-
✓
Precise stock valuation
Every part has a cost. Every outflow is valued. Financial reports reflect reality, not an estimate.
And most importantly... the gains far outweigh the cost of the software
Fewer unnecessary purchases
When your stock is reliable, you stop buying duplicates. Emergency orders — often more expensive — drop dramatically.
Fewer failed interventions
Every job completed on the first visit saves time, fuel, and preserves client satisfaction.
Less wasted time
25 minutes saved per pick-up, dozens of hours freed up every month for real field work.
With a subscription starting from 199 € excl. VAT / year for one user, the return on investment is almost immediate.
Avoiding just one failed intervention per month is enough to pay for GSE-Web. In reality, the gains are felt from the very first week of use.
Get a personalised quoteWhat your teams will say
When the right tool is in place, the results speak for themselves.
“It's simple.”
- Warehouse staff
“It saves us an incredible amount of time.”
- Field technicians
“We finally know where the parts are.”
- Logistics managers
“We'd never go back.”
- Directors
The concrete benefits of real-time outflow tracking
Every feature of GSE-Web was designed to solve a real problem in the field. Here is what our clients observe from the very first weeks.
Higher intervention completion rate
When technicians leave with the right parts from day one, the rate of jobs completed on the first visit rises significantly. Fewer postponements, fewer repeat visits, less client dissatisfaction.
Drastic reduction in unproductive trips
A depot run averages 45 minutes lost (travel + waiting + reloading). With minimum stock alerts and anticipated replenishment, these situations become the exception rather than the rule.
Precise valuation for accounting
Every stock outflow is automatically valued using the weighted average cost or the last purchase price. Accounting reports are generated in one click, with a level of detail no spreadsheet can match.
Internal and external client satisfaction
End users are served faster. Technicians work in better conditions. Managers have the data to lead rather than react. Everyone wins.
Frequently asked questions about stock outflow tracking
How can I track who took what out of the store?
With GSE-Web, every stock outflow is recorded with the product, quantity, date, time and the user who made it, by scanning or manual entry. The movement history can be viewed at any time and exported to Excel. An outflow can also be linked to a project or a worksite.
Which software can track the parts outflows of a technical department?
GSE-Web is an online stock management software that tracks outflows from the central store as well as from the stock carried in service vehicles. Every outflow is recorded by scanning, on a smartphone, tablet or handheld terminal, even without a network. It is aimed at technical departments, public services and companies whose teams work in the field, and it replaces the outflow logbook, paper slips and spreadsheets.
How much does outflow tracking software cost for a team of 8?
For 8 users, GSE-Web costs €800 excl. tax per year with the TEAM plan: €500 excl. tax for 5 included users, plus 3 additional users at €100 excl. tax per year each (or €80 excl. tax per month with monthly billing). The TEAM plan covers up to 10 users and 2 sites; beyond that, the ENTERPRISE plan includes 10 users and unlimited sites for €1,200 excl. tax per year. A free online demo is available.
Can a stock outflow be recorded without a network, on a worksite?
Yes, the GSE-Web mobile app (Android and iOS) works offline. The outflow is saved on the device, then synchronised automatically when the network is back. Barcodes and QR codes are read with a smartphone, a tablet or a handheld terminal.
Do I need to install software to track outflows with GSE-Web?
No, GSE-Web runs in a web browser, with nothing to install, and is also available as an Android and iOS mobile app. To get started, products are imported from an Excel file. Data is hosted in France, with OVH, with daily backups.
And you ? How much time are you still wasting ?
- → Searching for parts that should already be there ?
- → Correcting stock errors on spreadsheets ?
- → Managing avoidable emergencies due to lack of visibility ?
GSE-Web transforms your stock management... from day one.
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